Websites, Autoresponders, Voice Systems Can Build a Nonprofit Membership List

Overview

This process is developed to address the normal membership building process.

Recommended IOVC Office Process Description

This process is a high level process of what could occur to get to the benefits of the proposed process above.

1. Create/Participate in an Event
   
   • Event means
     • email,
     • website,
     • mailing campaign,
     • voice mail,
     • phone campaign,
     • in-person campaign
   •  
2. Gather Membership Information

2. •  Email

·           Potential member can send email to an organizational email address or

·           You can send an email to organizational email address with their email address 

2. • WebSite

·           Potential members are on your website and they enter their information

·           You can go and enter the Potential member's information

·           or

·           When the Potential member is on the Web – The Potential member clicks to Talk – Your Website dials Membership Chair if you want.

2. • Telephone

·           While talking to Potential member, ask them to log on and send an email

·           Or

·           You go to web and enter information

2. • Mailer/Postcard/Newspaper Ad/ Membership Form

·           On all offline, paper literature place a a link that leads directly to sign up form.

·           Potential member is directed to enter their information to get additional information.

2. • Voice Recorded Message

·           Record a welcome message that supplies some organizational information.

·           At the end ask Potential member to hit button number X

2. • In Person Contact

·           If you encounter someone and have recorded their information on paper  or  

·           You think of someone and or an official who should become aware of your organizations cause or

·           During an event in town, scrap the sign-up sheet,

Have your laptop or palm pilot and enter their data into the form

3. Automated Delivery of Membership Information

·           Connected to this link / form is a letter written by the Membership Committee

·           This information, brochure/ sign up form is automatically delivered to potential member within seconds automatically!

·           Information is there before they even get home in the in person situation

1. Membership Database

·           The name and e-mail address of each subscriber is automatically added to our SOHPS database

·           You can enter their name in the form on a website, saving you endless hours of data entry!

2. Follow and Ensuring they remember

·           Personalized follow up reminder letters are automatically sent to each of our potential folks

·           This can be done at regular, predetermined intervals

·           Regardless of whether they join or just want to stay and be informed.

·           We build rapport with them on a regular basis

Benefits

1. Automated Membership Events
2. Unattended Request for Information
3. Automated information Delivery
4. Automated Database Building
5. Automated Follow Up - process converts potential members without intervention from you/us!
6. Automated Sign-Up Automated Money Collection

We spend more time doing memberships activities not writing letters and stamping envelopes

Save time, reduce stress, build membership base, and make more money!

Tools

·           Website Tools

·           Email Autoresponder

·           Web Call for website Capability

·           Automated Web Payment process

·           Membership Information

Next:

More : http://www.techoss.com